Organization: Office of the Clerk of the Circuit Court of Cook County
City: Cook County
State: IL
Country: US
Closing Date: February 18, 2020
Description:

All applications must be submitted online no later than close of business on the last day of the application period, February 18, 2020.

Any finalist for the position will be required to present proof of all applicable educational credentials, certifications, or licenses required for this position at the time of a scheduled interview.

Any applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for the Position.

Any applicant who fails to submit a complete application will not be considered eligible for the Position.

The Office of the Clerk of the Circuit Court of Cook County does not hire, accept recommendations, or base employment decisions on political reasons or factors for Non-Exempt positions. A political reason or factor is: any reasons or factors relating to political matters in connection with any employment action, including, but not limited to: (1) any recommendations for or against the hiring, promotion, transfer, discipline, or any other Employment Action with respect to any person from any politically-related person or organization that is not based on personal knowledge of the person’s work skills, work experience, or other job-related qualifications; (2) the fact that the person works or worked for a politically-related person or organization or works or worked on a political campaign or belongs to a political organization or party, or the fact that the person chose not to work in a political campaign or to belong to a political party, unless related to a recommendation based on personal knowledge of the person’s skills, work experience, or other job-related characteristics; (3) the fact that the person is or was, or is not or was not, a member of any political party or politically-related organization; (4) the fact that the person contributed money, raised money, or provided something else of value to a politically-related person or organization, or refrained from doing so; (5) the fact that the person is a Democrat or Republican or a member of any other political party or group, or the fact that the person is not a member; or (6) the fact that the person expressed views, opinions, or beliefs on a political matter.”

THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF COOK COUNTY

IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE BASED ON RACE, COLOR, SEX, GENDER IDENTITY, RELIGION, CREED, AGE, NATIONAL ORIGIN OR ANCESTRY, SEXUAL ORIENTATION, DISABILITY OR DIFFERENT ABILITY, MARITAL STATUS, PARENTAL STATUS, PREGNANCY, MILITARY STATUS, POLITICAL ACTIVITIES/AFFILIATIONS, OR OTHER IMPERMISSIBLE REASON.

POSITION DESCRIPTION – DIRECTOR OF COMPLIANCE

Department: Cook County Job Code: 7751

Grade: 22 Shakman Status: Non-Exempt

Job Summary

The Director of Compliance is a full-time, Shakman Non-Exempt position and the conditions of employment will not be subject to Political Reasons or Factors. The Director of Compliance’s primary goal is to facilitate the Office of the Clerk of the Circuit Court of Cook County’s (“Clerk’s Office”) compliance with the Supplemental Relief Order (“SRO”) in Shakman, et al. v. Clerk of the Circuit Court of Cook County, et al., 69 C 2145, dated August 10, 2018. Once the Employment Plan for the Clerk’s Office is finalized, the Director of Compliance will be responsible for performing those tasks assigned under the Employment Plan and for coordinating and monitoring the implementation of the Employment Plan consistent with the prohibition of Unlawful Political Discrimination in employment decisions. The Director of Compliance also provides meaningful input into the development, revision, and implementation of the employment policies of the Clerk’s Office as they relate to the Employment Plan, as well as all other relevant policies. These responsibilities extend during and after judicial oversight under the SRO.

The Director of Compliance monitors activities pertaining to the employment of Shakman Non-Exempt personnel in the Clerk’s Office including, but not limited to, the hiring process, overtime, transfers, discipline, time and attendance violations, layoff and recall, annual evaluations, performance improvement plans, interim assignments, reclassifications, and training. The Director of Compliance reviews employment documents relating to Shakman Non-Exempt employment actions and recommends revisions. The Director of Compliance monitors the Shakman Exempt position hiring process in accordance with the Employment Plan. The Director of Compliance prepares reports for the Clerk of the Circuit Court of Cook County (“Clerk”), the Clerk Compliance Administrator (“CCCA”), and the Court concerning the Employment Plan and other relevant policy issues.

Essential Job Duties

Key responsibilities and duties include, but are not limited to, facilitating compliance with the terms of the Employment Plan and other relevant policies, and taking appropriate action to report instances of Unlawful Political Contacts and Unlawful Political Discrimination including, but not limited to:

· Monitoring and auditing compliance with the Employment Plan and other relevant policies to identify and assess potential and existing problems, discrepancies and/or violations, and reporting any potential and existing violations to the Clerk and the Clerk’s Chief of Staff (“Chief of Staff”);

· Reviewing documents relating to Shakman Non-Exempt employment actions and recommending revisions;

· Serving as the liaison between the Clerk’s Office and the CCCA;

· Accepting, investigating, and reporting on complaints of alleged violations of the Employment Plan, other relevant policies, and Unlawful Political Discrimination in the employment actions of the Clerk’s Office;

· Preparing and forwarding final reports on investigations of complaints of alleged violations of the Employment Plan and other relevant policies to the Clerk, Chief of Staff, CCCA and Plaintiff’s Counsel;

· Conducting, supervising and monitoring the training of supervisors, managers and directors within the Clerk’s Office on compliance with the Employment Plan and other relevant policies, and appropriate methods for preventing and reporting Unlawful Political Contacts and Unlawful Political Discrimination;

· Monitoring all facets of the Shakman Non-Exempt hiring process to identify and assess potential and existing problems, discrepancies and/or violations and reporting the results of such monitoring to the Clerk, Chief of Staff, and CCCA;

· Monitoring of the Shakman Exempt hiring process as provided in the Employment Plan including, but not limited to, position description evaluation and minimum qualification review;

· Receiving and maintaining reports and logs of Political Contacts on employment matters from employees, and periodically distributing summaries of the logs to the Chief of Staff and the CCCA;

· Monitoring all facets of employment actions including, but not limited to, overtime, transfers, discipline, time and attendance violations, layoff and recall, annual evaluations, performance improvement plans, interim assignments, reclassifications, and training, in order to identify and assess potential and existing problems, discrepancies and/or violations, and report the results of such monitoring to the Chief of Staff;

· Providing first-hand information, observations, assessments, and recommendations on the development, revisions and implementation of the employment policies and practices of the Clerk’s Office, noting any irregularities which may compromise compliance with the Employment Plan, other relevant policies, Shakman Decree, while in effect, SRO, and other court-ordered directives;

· Preparing reports of complaints received and investigated to the Clerk and the CCCA;

· Monitoring the maintenance and posting the Shakman Exempt List;

· Consulting with, advising and informing managers and employees involved in employment actions regarding the requirements of Shakman compliance, the Employment Plan and other relevant policies;

· Other related duties consistent with the Employment Plan, relevant sections in the policies of the Clerk’s Office, and the prohibition of Unlawful Political Factors in the employment actions of the Clerk’s Office.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

The Director of Compliance will exercise broad discretion and latitude in performing the duties when providing the Clerk and Chief of Staff with information and suggestions aimed at preventing potential problems in the hiring, promotion, transferring and selection process. The Director of Compliance must use sound, professional judgment in the handling of highly confidential matters.

Minimum Qualifications

· Graduation from an accredited college or university with a Bachelor’s degree.

· Seven (7) years of full-time paid work experience in human resources, compliance, or employment law in the public or private sector.

· Two (2) years of investigative experience, which may include investigating allegations of sexual harassment, employment discrimination, or other misconduct in the workplace.

Preferred Qualifications

· Graduation from an accredited college or university with a Master’s degree or higher in Human Resources, Business, Public Administration, Labor Relations or related field, or a J.D. degree from an accredited law school and license to practice law in Illinois.

· Ten (10) years of full-time paid work experience in human resources, compliance or employment law.

· At least two (2) years full-time paid work experience within the public sector.

Knowledge, Skills and Abilities

· Must be computer literate, with skill and efficiency in preparing informative reports.

· Ability to communicate effectively both orally and in writing.

· Ability to work with others; excellent interpersonal skills in dealing with the public and co-workers.

· Knowledge of the Clerk’s Office’s procedures, polices, practices and guidelines.

· Knowledge of the procedures related to Clerk’s Office’s operations, function, activities and the court system at-large.

· Working knowledge of the Employment Plan, other relevant policies, and any applicable collective bargaining agreement(s).

· Experience with job classification, position descriptions, labor grievances and collective bargaining.

· Excellent organizational skills, the ability to prioritize tasks, and skills to develop and meet timetables.

· Ability to effectively utilize time with limited oversight.

· Ability to identify potential or existing irregularities and discrepancies in the selection, hiring, transfer, promotion or other employment actions and to demonstrate where the processes are working most effectively.

· Ability to analyze data and other reports and/or allegations of impropriety, thereby diagnosing problems and preparing possible solutions and action plans in a concise and accurate manner.

· Knowledge of all aspects of human resources administration and personnel management, particularly within the context of a municipal government setting.

· Excellent listening skills, coupled with the ability to conduct interviews and interact effectively with employees at all levels, including managers and those just entering the work force.

· Knowledge of the employment and hiring practices and policies of the Clerk’s Office.

· Ability to exercise discretion in handling highly confidential matters.

· Ability to demonstrate an objective and methodical approach in ascertaining all relevant facts in connection with investigating an issue.

· Demonstrated experience in managing and completing complex projects/tasks in a timely manner.

· Experience addressing and resolving situations involving highly sensitive subject matter.

Physical Requirements

· Visual acuity to review and edit written communications for long periods of time.

· Traveling between offices and meetings may be required.

· Sitting for extended periods of time.

· Repetitive use of hands to handle and or operate standard office equipment.

· Regular use of a telephone to communicate.

HIRING PROCESS

The Director of Compliance Position shall be filled using this agreed Hiring Process attached to this Job Description.

PLEASE BE ADVISED

The Clerk’s Office seeks to hire an individual who is free from actual and the appearance of political and personal influence which may cloud the objectivity of the individual. To that end, an applicant must submit a list of all instances he/she served as a candidate, officer, employee, or consultant of any partisan political organization or partisan politically affiliated group.

An applicant must also submit a list of any work he/she has done on behalf of any party, entity, or individual in connection with the Shakman litigation including the name of the entity or person the applicant worked for and a description of the work performed.

An applicant must also identify whether he/she has or has had a familial, business and/or professional relationship with any current employee of the Clerk of the Circuit Court of Cook County, including a description of the extent of any such relationship.

Failure to meet these standards or provide the underlying documentation will result in the applicant being disqualified from consideration.