Privacy Policy2019-08-12T14:52:10-04:00

ECI Privacy Policies

The Ethics & Compliance Initiative (ECI) is committed to maintaining your confidence and trust, and recognizes your right to keep personal information private. We maintain the following privacy policy to protect personal information you provide online.

Basic Privacy Policy

We will collect no personal information about you when you visit our website unless you choose to provide that information to us.

Your Permission

By electronically providing feedback, requesting access to and logging into any ECI portal, you agree to allow us to collect and process information as described in this Privacy Statement. Any personal information, such as your name, postal and e-mail address or telephone number, we will consider and keep that information private and confidential. We may use this information to inform you of ECI’s products and services.

No Computer Tracking of Identifiable Information

When you visit our site to view any pages or use our online reference materials, you do so without telling us who you are and without revealing any personal information. You are free to browse our site without entering any personal information and therefore remain anonymous during your visit.

While we do not collect identifying information about visitors to our site, we do use standard software to automatically collect the following information about your visit for the strict purpose of tracking activity on our site:

  • The Internet domain and IP address from which you access our website;
  • The type of browser and operating system used to access our site;
  • The date and time you access our site; and,
  • The pages you visit; and if you linked to our site from another website, the address of that website.

We use this information to help us make our site more useful to visitors by learning about the number of visitors to our site, the types of technology our visitors use, and which pages and features are most popular. This information does not identify you personally, and we do not track or record information about individuals and their visits.

Information Collected from E-mails and Web Forms

If you fill out one of our feedback or request forms or send us email, you are transmitting information about yourself in the form or the message. This will typically include information like your name, mailing address, email address, the kind of request you are making, and any other information necessary to fulfill your request.

This information is used internally for the purpose of fulfilling the request or for contacting you directly and is not given or sold to any other organization. Your feedback may be used to administer or improve or promote the site, but we will not publish your name in association with any information you provide without contacting you and gaining your permission.

Information Used for Surveys

ECI is engaged by its customers, from time to time, to provide certain services, including survey development, delivery and reporting services.  Personal data may be shared by these customer organizations to enable ECI to provide the survey to those individuals selected by the customer organization.  Where personal information is used by ECI to facilitate the survey, we do so on behalf of those customer organizations and the information provided to ECI will only be used for that purpose, in accordance with our contractual agreement with the customer and applicable law.  Please bear in mind that those customer organizations manage personal information in accordance with their own internal policies and procedures. Any questions related to how that customer organization may process, use or share your information should be submitted to that customer organization by contacting them directly.

Information Used for HQP Assessment

ECI values your privacy. Information is collected in support of the customer’s organizational success. Organizational demographic data is collected at the beginning of the assessment process.  This demographic data is not published, and is removed from our encrypted servers within 30 days after having been anonymized for benchmarking purposes. All personal identifiable information (PII) such as email address, first name and last name will only be used during the data collection process allowing participants to login to the assessment, and be sent reminders to participate.

Data collected is personal feedback for review by the customer’s management hierarchy to facilitate communication and ethics & compliance program improvement.  All PII is used internally by ECI, and is not given or sold to any other organization.

The collected information is encrypted and is accessible only within the customer’s organization application access in accordance with the End-User License Agreement.   All data collected is anonymized for benchmarking purposes.

Filming and Photography at Events

ECI may record and/or photograph events for live streaming online or re-purposing in digital e.g. on our website; YouTube channel, or paper format. This will be for the purpose of promoting membership, services and providing educational resources. ECI maintains copyright and any other intellectual property in photographs taken and/or in digitized recordings belong to ECI.

Where practically possible we will seek consent in advance of an event to provide the lawful basis for processing data, and at all times, will provide clear instruction on how you can opt-out of any photography or filming.

In return for access to the event, you consent to any such filming, photography and/or live streaming and to ECI in reproducing and publishing your words and/or likeness in any transcript of or publication relating to the event and/or for the purposes of publicizing the membership and services of ECI.

Photos and recordings contain personal data and will be protected and disposed of securely in accordance with data protection legislation.

If you wish to withdraw your consent or request that ECI stop using your images/ records, please complete this Withdrawl of Consent form or contact us at ethics@ethics.org.

International Data Transfers

Your collected personal information is processed and stored by ECI or its service providers in the United States, unless stated otherwise in a contractual agreement with our customer(s) and applicable law. Please be aware that the privacy protections and legal requirements, including the rights of authorities to access your personal information, in the United States may not be equivalent to those in your country. If you are a member or stakeholder of ECI in the European Economic Area or other regions with laws governing data collection and use that may differ from United States law, you agree to the transfer of your personal data to the United States. Within this document, we have provided you with information as to how we protect your personal data.

Opt-In/Opt-Out

ECI uses a single opt-in method. When you make a request for information, order one of our publications or attend an ECI event, the information you submit will be entered into our internal stakeholder database.

If at any time you choose not to be listed in our database, you may opt-out that your name be omitted by sending an e-mail to opt_out@ethics.org and asking that your name be removed from the stakeholder database.

No Release of Information to Third Parties

Personal information will not be released to third parties except as necessary to further the purpose for which you provide the information and where it is legally required, such as in the investigation of a criminal offense, and in compliance with a search warrant or subpoena.

Anti-Spam Statement

Subscribers are added to our electronic mailing list on an opt-in permission basis. From time to time you may receive emails from other ethics organizations we know and trust. You may unsubscribe through links in every mailing or by sending an email to ethics@ethics.org.

Furthermore, we do not send emails from false addresses or with misleading subject lines and we do not use email to seek business or donations from persons previously unknown to us. Please note that we have at times been subject to outsiders or worms using our domain name to create false return addresses; in the event you receive unexpected commercial email from any “ethics.org” address, we ask that you send us a copy at ethics@ethics.org so that we can investigate its source.

Read about the Anti-Spam legislation in the United States that went into effect on January 1, 2004, at: https://en.wikipedia.org/wiki/CAN-SPAM_Act_of_2003

We hope you find our website useful and informative and are always willing to answer questions and receive suggestions.  If you have either, please contact us at ethics@ethics.org.

Thank you.

We reserve the right to change our privacy policy. A revised policy statement will only apply to data collected subsequent to its effective date. Any revisions will be posted at least 30 days prior to its effective date.

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